ZEITLICHT

Features & Help

Step-by-step guides for the board, Focus tab, notes, and settings. The app runs at start.zeitlicht.app.

Basics

How Zeitlicht is laid out and what the board, notes, Activity, and timer are for.

Layout and navigation

I want to … … understand how Zeitlicht is laid out and move between Board, Notes, Focus, Activity, and Settings.

See what needs you

I want to … … see, across every workspace, the tasks and notes that need you now.

What Zeitlicht is for

I want to … … understand the three surfaces Zeitlicht gives you and when to use each one.

Board and columns

Add and switch boards, add columns, set limits, move cards, and filter.

Add a column

I want to … … add a new column on the board and choose its type.

Switch board

I want to … … move between the boards in the current workspace.

Add a board

I want to … … add another board inside the workspace you already have.

Rename or delete a board

I want to … … rename a board, or delete it together with its tasks.

Set a column limit

I want to … … give a column an optional limit so I can see when too much work sits there.

Move tasks

I want to … … put a task in another column or reorder it inside the same column.

Filter the board

I want to … … narrow the board to a topic, a person, a tag, a due date, or a priority, and sort the cards.

Load more done tasks

I want to … … see older completed tasks in Done, or hide the ones already there and bring them back a page at a time.

Default modules for new tasks

I want to … … choose which building blocks new tasks already show, and in which order.

Tasks

Create tasks, use modules, attach files, share, duplicate, and delete.

Add a task

I want to … … quickly add a new task in a column.

Edit a task

I want to … … change a task title and description and see when they are saved.

Share a task

I want to … … send a link that opens this task.

Set a due date

I want to … … give a task a due date, from the card or from the detail screen.

Set a priority

I want to … … give a task Low, Medium, or High.

Set an estimate

I want to … … give a task a Fibonacci or time estimate that can also feed a column limit.

Add a checklist

I want to … … keep a checklist with several items on a task and check them off.

Assign a checklist item

I want to … … give individual checklist points to different members.

Set up a recurring task

I want to … … have a task come back on its own, daily, on chosen weekdays, monthly, or yearly.

Assign a task and add watchers

I want to … … give a task to one person and add other members as watchers.

Test a task and report bugs

I want to … … have one or more people test a finished task, collect their verdicts, and track bugs until they are fixed.

Attach a file

I want to … … attach a file or image to a task.

Comment on a task

I want to … … talk about a task right where it lives, mention teammates, and keep the history next to the work.

Duplicate a task

I want to … … copy a task in the same workspace or into another one.

Delete a task

I want to … … remove a task for good.

Organize

Topics, tags, and links between tasks, notes, and people.

Create and manage topics

I want to … … create themes, attach them to tasks and notes, and later rename or delete them.

Create and manage tags

I want to … … create labels and reuse them on many tasks.

Link elements

I want to … … point from a description or note to topics, tags, tasks, notes, and people.

Open linked elements

I want to … … jump from a task or note to the targets it links to.

Use web links on tasks and notes

I want to … … see, open, and tidy the web links that hang on a task or note.

Focus and timer

Focus on a task, the Focus tab, Hyperfocus, timer settings, fixed duration, Pomodoro, timer sound, and the light column.

Focus on a task

I want to … … pick the one task I work on now, see it above the clock, and end the focus when I am done.

Turn on Hyperfocus

I want to … … keep only my focus task and the timer in front of me until I press Done.

Change your timer settings

I want to … … set the mode, the durations, the sound, and the screen behavior of my timer in one place.

Start a fixed-duration timer

I want to … … start, pause, and reset a timer with a fixed number of minutes.

Pomodoro with rounds and phases

I want to … … work in Pomodoro mode, with work and break phases, a long break, and visible rounds.

Choose a timer sound

I want to … … pick the sound that plays when a session or a Pomodoro phase ends.

Light column and timer views

I want to … … read the light column and move between timer views.

Work a checklist in the timer

I want to … … check off checklist points without leaving the Focus tab.

Notes

Write notes, edit them together, search, pin, and use the Random Note.

Create and format a note

I want to … … write a note, format it, and add links.

Attach a file to a note

I want to … … attach a file to a note and open it again from the text.

Search notes

I want to … … search titles and bodies of every note.

Pin a note

I want to … … keep important notes at the top of the list.

Make a note private or public

I want to … … control whether only I see a note or the whole workspace can read and edit it.

Edit a note together in real time

I want to … … write in the same note with teammates at the same time and see what they change.

Use the Random Note

I want to … … use the fixed sheet Zeitlicht keeps in every workspace when nothing specific comes to mind.

Park links for later

I want to … … close tabs without losing their links, and find them again when they matter.

Go through parked links with Random

I want to … … decide about my parked links one at a time instead of scrolling a long list.

Attach a parked link to a task or note

I want to … … hang a parked link on a task or note that already exists, so it sits where the work happens.

Park links from other apps

I want to … … close a tab or leave an app without losing the link: share it, click a bookmark, or drag it, and Zeitlicht parks it.

Team and workspaces

Create workspaces, invite members, and understand roles.

Create and switch workspaces

I want to … … create another workspace and move between workspaces.

Invite members

I want to … … bring a person into the workspace by email and give them a role.

Gift Pro time with an invitation

I want to … … give someone Pro time when I invite them into a workspace.

Manage invitations

I want to … … copy, resend, or revoke open invitations.

Understand roles and permissions

I want to … … know what Owner, Admin, and Member can do.

Accept an invitation

I want to … … join a workspace I was invited to.

Settings

Profile, plan, workspace, appearance, language, help, and account.

Open the app or the web app

I want to … … open Zeitlicht on a phone, or in the browser on a computer.

Change display name and avatar

I want to … … change the name and avatar other people see in the workspace.

Reset a forgotten password

I want to … … choose a new password because I forgot the old one.

Delete your account

I want to … … permanently delete my profile and account.

Manage plan and billing

I want to … … see my current plan, change the subscription, or open the customer portal.

Use a referral code

I want to … … share my referral code or redeem someone else's.

Check storage

I want to … … see how much storage the workspace uses and when it is getting tight.

Rename a workspace

I want to … … change the name of the current workspace.

Delete a workspace

I want to … … permanently delete a workspace and all of its data.

Open help and guides

I want to … … open every Zeitlicht guide straight from the app.

Open Terms, Privacy, and Imprint

I want to … … read the terms, the privacy policy, or the imprint from inside the app.

Choose dark or light

I want to … … run Zeitlicht on a dark or a bright field.

Choose a language

I want to … … use Zeitlicht in English, German, Spanish, or French.

See and disconnect connected devices

I want to … … see which devices may put links in my parking lot, and disconnect one of them.

Show the intro again

I want to … … walk through the seven intro pages again.

Plans, limits, and storage

What Free, Pro, and Ultra unlock, and how files and storage work.

Plans and limits

I want to … … understand what Free, Pro, and Ultra cap, and what the trial covers.

Accept a free Pro or Ultra invitation

I want to … … use Pro or Ultra for free because the Zeitlicht team invited me.

File sizes and storage quotas

I want to … … know which files Zeitlicht accepts and where the limits sit.