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Team and workspaces

Invite members

I want to …

… bring a person into the workspace by email and give them a role.

Before you start

  • Only Owner and Admin can invite, and the workspace owner needs Pro or Ultra.
  • Free has one seat. Pro up to five, Ultra up to 25.
  • The Invite member rows in menus, the workspace switcher, and Activity only show while the workspace has a free seat.

Here's how

  1. Start where you need the person. Every way opens the same dialog:
    • In a task's Assignee, Watchers, or Testers menu, or in the board's assignee filter, tap Invite member at the bottom.
    • Tap the logo (Switch workspace) and then the bottom row Invite to … with the workspace name.
    • While you are alone in the workspace, the empty Inbox under Activity shows Invite member.
    • Or open Settings in the workspace, tap Members, and tap Invite member.
  2. The dialog shows Colleague email, the role, and the Gifts block.
  3. Enter the email. The line below shows the free seats and whether the address is New to Zeitlicht. You can add a gift. or Already on Zeitlicht. They only confirm the invitation.
  4. Pick Member or Admin. You cannot grant Owner here.
  5. Optional: add a gift for a person who is new to Zeitlicht. See Gift Pro time with an invitation.
  6. Tap Send invitation. The person gets an email with the link. You can also copy the link later from the invitation row.
  7. Open invitations stay under the member list until they are accepted, declined, or revoked.

The result

The invitation is on its way. Once the person opens the link and confirms with that exact email, they sit in the workspace.

Common questions

Can I invite someone with only a link and no email?

The invitation is tied to the email. The link only works for that address.

Why is Send invitation greyed out?

There is no valid address in the field yet. Errors such as An invitation for that address is already open. or This workspace has no free seats left. appear after you send.

What does Email pending mean?

The mail has not gone out yet or sending is in flight. Resend invitation tries again.

Why don't I see Invite member in the menus?

You are a Member, the owner is on Free, or every seat is taken. On Free, Members shows Inviting needs Pro or Ultra. instead of the button. The owner also gets Choose plan there.

How many seats are left?

Under Invite member on Members you see, for example, 3 of 5 seats free. Open invitations hold a seat. With no seat left the button is greyed out until you remove a member or revoke an invitation.

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