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Board and columns

Search tasks

I want to …

… find a task on any board of the workspace by its title, description, checklist, topic, tag, or ID.

Before you start

  • Search sits at the top right of the board as a magnifier and expands to the left.
  • Every member can use it, on every plan.
  • It looks through every open task of the open board, the 300 most recently changed open tasks on the other boards, and the most recently changed tasks of every board, done ones included.

Here's how

  1. Open Board.
  2. Tap the magnifier Search tasks. The board name and the filter bar fade out and the field grows. On a narrow screen, Add column and the hyperfocus switch also step aside while it is open.
  3. Type at least 2 characters. After a short moment, a list of matches replaces the columns.
  4. Matches are grouped by board, with the open board first. Inside a board, open tasks come before done ones, title matches before the rest, then the most recently changed. Each board shows 20 matches at first. Tap Load more below them for the next 20.
  5. If the match is in the title, the word is highlighted in the title.
  6. If it is in the description, a checklist item, or the name of the topic or a tag, the line below shows a short excerpt with the word highlighted. A small icon in front says where it comes from: Description, Checklist, Topic, or Tag.
  7. If you type a task's ID or its start, at least 6 characters such as 3f2a9c, the task shows up with the # icon ID and its full ID, the typed part highlighted. Within its board it comes before title matches.
  8. Below the match you see the column the task is in. Done tasks are struck through and carry a check mark.
  9. Tap a match to open the task, even if it lives on another board.
  10. If an older done task is missing, or an open task on another board that has not changed in a long time, tap Load older done tasks at the end of the list.
  11. Escape or the cross Close search clears the search, folds it away, and brings the columns back.

The result

You find the task without knowing which board or column it is in.

Common questions

Why is the list empty?

No title, description, checklist item, topic, or tag contains the text. The message reads No tasks match your search. A single character finds nothing; search starts at 2. Done tasks, and open tasks on other boards, that have not changed in a long time come in with Load older done tasks.

Do my filters apply to the search?

No. The avatar pill for people (Filter by assignee), Filters, and Sort only apply to the columns. Search shows every matching task.

Why doesn't search find a checklist item?

Search only reads checklists while the Checklist module is on for that task.

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